How to Create and Enroll a Student in a Course

If you have been given the ability to create user accounts within your course, you can create a new user before enrolling them in your course.  You do this by following these steps:

  1. Click on the Enrollments button within your course.
  2. Click on the Users tab
  3. Click the Create New User button
  4. Enter the user’s first name, last name, and email address.
  5. Click Save.
  6. Find the user that you just created and click Enroll Student.

The new user will receive two emails.  The first email will contain their new login information.  They will receive the second as an enrollment confirmation once you enroll them in the course as a student.

How to Create a User Account as an Instructor

If you have been given the ability to create user accounts within your course, you can create a new user before enrolling them in your course.  You do this by following these steps:

  1. Click on the Enrollments button within your course.
  2. Click on the Users tab
  3. Click the Create New User button
  4. Enter the user’s first name, last name, and email address.
  5. Click Save.
  6. Find the user that you just created and click Enroll Instructor.

The new user will receive two emails.  The first email will contain their new login information.  They will receive the second as an enrollment confirmation once you enroll them in the course as an instructor.

  • How To

How to Enroll an Instructor or Student in a Course

As a Site Admin or as an instructor in a specific course, you can enroll an instructor or a student.  To get started, go to the course page and click the Enrollment button.  An Enrollments modal will display, showing you the current enrollments in the course.

Click on the Users tab and find the user that you want to enroll.  Click the Enroll Student or Enroll Instructor button.  Note that if you do not see the Enroll Student button, you will need enter a valid credit card in the Billing section of your site.

You should now see a green confirmation message and the user will disappear from the Users tab.  Instead, you will now find them in the Enrollments tab as a student or instructor enrolled in the course.

In addition, a new instructor will now also be displayed in the Instructors area on the course page.

How to Create a User Account

If you are a Site Admin for your learning site, you can add users to your site by clicking on the Site Admin area and then clicking on Users in the sub-menu:

Click Create New User and you will be able to enter basic information such as the person’s name and email address.  For the Site Role, you will most often choose User unless you specifically want this user account to have the ability to edit the settings for the site or have oversight and the ability to edit all courses.

Click Save and your new user will be created and displayed in the list of users for the site.

Your new user will receive an email with instructions on how they can log in and get started working in your learning site..

Price field will not display for manual enrollment types

Small enhancement implemented today:  If you set your course enrollment to Manual, meaning that an instructor or an administrator will enter the course enrollments, then the Price field will not display on either the course list page, nor on the home page for the course.

Search and Paginate Users and Enrollments

To provide the best performance and user experience, Grapevine now displays 10 users or enrollments on each page that displays user records.  This includes:

  • Site Management > Users
  • Course Enrollments
  • Selecting Users for Course Enrollments
  • Results page for student scores

To make it easy to find your users on each of these screens, you can click the Next and Previous pagination buttons as well as search for a particular user and then paginate through the results.

Tip for searching:  If you can’t remember exactly what the user’s email address is, you can simply enter a partial bit of the information.  Grapevine will find any user that even partially matches the information that you enter.

Reorder Your Content

You can now reorder your units, unit pages, and page elements within your course.  Simply click on the sorting arrows and drag the items to display in the order that you want them.

Note that the sorting arrows only display to instructors and administrators.  Students will not see those icons when viewing the course.

Single Video Course Type

It is now possible to have a type of course where only a single video displays on the course home page.  By selecting this type of course, there are no units or other organizational components for the course.  Only the single video is available.  Below are the steps for creating this type of course.

  • First, edit your course and select Single Video from the Course Type option drop-down menu.
  • Next, If you have a Promotional Video that you would like to use, enter the YouTube or Vimeo URL for that video.
  • Enter the URL for the video that will play for the course.  Save the settings for this course.

 

 

These rules now apply with regard to the way that videos are displayed in a Single Video course:

  • Users that are not logged in, or who are not enrolled in the course will see the promotional video, if included.
  • When an enrolled user logs in and accesses this course, they will now only see the video for the course.
  • And finally, the page that displays the list of all of the courses for the site will only display the promotional video for each course, if available.

 

Discussion Questions

You can now add a discussion question and receive responses from your students directly within the context of your course content.  As an instructor or Site Administrator, click Create Page Element on a unit page and select the Discussion option.

 

Create the element and then your students can post their answers to the question that you ask.

 

See Only Your Courses

There is now an option to allow you to see only the courses where you are enrolled.  To use this option, follow these instructions:

  • Log in to your Grapevine Learning site.
  • Once you are logged in, click on the My Courses link in the left-hand navigation.
  • The list of courses will now only display the courses where you are either enrolled as a Student or as an Instructor.
  • If there are no courses where you are enrolled as a Student or an Instructor, a link will be displayed to explore the courses that are available to enroll.

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